Employee attendance data is essential for calculating the employee payroll in your company. Your employees‘ salaries are paid based on the number of days they worked, and the deductions will be calculated based on the number of days they were absent. A slight miscalculation in the attendance data will result in payroll errors, resulting in inaccurate salary calculations for your employees.
So you should implement a proper system to record and manage the attendance of your employees. Most companies use manual attendance systems such as spreadsheets and attendance registers. The problem with these systems is that they rely on manual data entry, which can be inaccurate. So you should implement a better attendance management system for your business.
Many businesses have switched to biometric systems to manage their attendance efficiently and more accurately. These systems have made attendance management easier for HR managers. Also, they enhanced the payroll management process for businesses.
In the article, let’s discuss the advantages and benefits of implementing a biometric attendance system for your business. You can understand the direct and indirect benefits they bring to the table. Also, you will learn how they can enhance the employee experience in your company.
If your business has confidential rooms or storage places you don’t want all your employees to access, then implementing a biometric system will help. It will restrict the entry of unauthorized employees from accessing the area.
If you store important employee information and business data in a room, you must secure data privacy at any cost. Also, you must maintain the security of your server room, surveillance room, etc.
With the biometric system in Saudi Arabia, you can avoid the entry of any unauthorized person and can allow only the needed people inside these rooms. So you can enhance the security and privacy of your business and employees.
It also prevents employees from accessing the office during their unallotted shift timings. This will help your business run smoothly and functionally and ensure your business’s discipline.
You may wonder why a business needs to restrict its employees first. You should remember that the data breach in a company is made by the employees and not by any outsiders. So you should prioritize the data security for your business by enabling access controls.
Precise Payroll Calculations
Payroll is not only about the salary of employees but also includes the bonuses and other eligible payments of your employees. To initiate accurate payroll processing, you need accurate data. To get accurate data, you need proper systems, and in the case of attendance management, you need a biometric system in Saudi Arabia.
The biometric system records your employees’ exact attendance data to innovate your company’s payroll processing. Such attendance data will be more accurate than data generated manually. Once the payroll system collects data from the attendance management system, the salary calculation will begin, followed by employee salary disbursal.
The biometric system also helps with the calculation of overtime of your employees without any hassle. The absence of such a system will make it harder for your business to calculate your employees’ overtime.
Generates Accurate Reports
Reporting is an essential part of any business system as it will give you extensive data about the past behavior of your employees. The manual attendance system lacks automated reporting capability, and you must manually create reports. Manual report generation takes more time than imagined, which will diminish these reports’ efficiency.
Implementing a biometric attendance management system allows you to generate precise employee attendance reports. These reports will help you understand the attendance behavior of your employees. You can also realize any patterns or trends emerging regarding the attendance of your employees.
The attendance reports help you determine your employees’ commitment, and you can figure out the ones who are frequently absent from work. Also, attendance behavior will play a significant role in determining the appraisals of your employees.
Attendance reports will help you measure a department’s productivity, and you can easily see their time at work. You can figure out any trends or commonalities between the well-performing teams.
These records can be organized and stored for future reference for your business. You can use the data to make better decisions regarding your company’s growth. As such essential business decisions are made in groups, and you should share the reports in the group.
Artify 360 – The Best Attendance Management Software
When implementing a biometric system in Saudi Arabia for your company, you should need attendance management software that works well with the system. There is plenty of attendance management software in Saudi Arabia, but Artify 360 is a unique software designed for small and medium businesses in the country.
Artify 360 HR software in Saudi Arabia supports integrations of all leading biometric vendors worldwide. Furthermore, Artify 360 is the best HR software in Saudi Arabia for your business, with limitless functionality.
You can get a free trial of Artify 360 HRMS software in Saudi Arabia to get started with the best attendance management software you will ever find.