A File Management System for Businesses That Value Productivity
A file management system embraces the critical process of storing, organizing, accessing, and destroying essential files for employees and businesses. Typically, these files include new and old employee data, company legal documents, etc.
To avoid data loss and breaches, you should securely store these documents. You must also be able to locate and access these documents when necessary. Your company should have a file management system to do this efficiently.
Artify HCM is an HR management software that organizes a company’s entire HR functions. Artify HCM includes an efficient file management system that allows you to save essential documents, organize them as you see fit, and easily access them whenever you need them.
Store Your Documents in the Right Place in the Right Way
Your documents will be audited and checked for compliance with legal requirements before being stored in the file management system. This allows your team to maintain the documents easily. You can add the expiry dates of all documents, knowing when they need to be restored or renewed.
Organizing your documents reduces the risk of confusing them with previous versions, misplacing them in other locations, vague naming, and other issues that make file management time-consuming. Artify HCM enables you to easily store data in the correct name and folder to make the entire process simpler and more effective.
Intelligent Workflows That Make Your HR Team Smarter
Artify HCM’s fully functional and automation capabilities, along with simple document requests, workflow, and templates, make documentation for your organization extremely simple. As a result, your HR department will not waste time on tiresome, repetitive tasks.
Artify HCM’s Alluring File Management Benefits
Increases HR Productivity: Allows your HR department to search for and locate documents whenever required quickly. It saves time spent manually searching through each folder and file. This saved time could conveniently be used for other important HR management tasks.
One Location for File Storage: Artify HCM enables you to store essential company documents by department easily. Storing your company’s files in a single location will help avoid confusion and make file management faster.
Analyze Your Data: Once the data is centralized, you can measure the data you require, compare it to another file, and search for common patterns in multiple files, contributing to critical organizational decisions.
Keep Your Files Safe: File security is concerned with your company’s trustworthiness. With security protocols and robust access controls, Artify HCM ensures high levels of security. As a result, you do not need to be concerned about the safety of your employee data, financial statements, contracts, or other important legal documents.
All File Formats Are Supported: Whether it’s a PDF or a JPEG, Don’t worry, Artify HCM supports all standard file formats. So you don’t have to scratch your head trying to figure out how to convert the documents with random apps.
Prevents Project Delays: Project delays are caused mainly by reworks, but in some cases, they are caused by a failure to locate project-related documents. Such project delays can hurt your company’s reputation. Because Artify HCM makes it easier to find documents, you can complete the project on time
Maintain Document Versions: Most documents have multiple versions, and older versions can be deleted in some cases but should be kept in others. Different versions of a document can confuse in such cases. Artify HCM avoids version confusion in your company by adequately organizing these documents.
