As an HR manager in Saudi Arabia or a small business owner , you must manage a large amount of employee data. These data are critical for business growth and strategic decision-making. The important thing is to have a proper system in place to collect, process, and manage data safely.

Manual data systems, such as spreadsheets and basic software, are used by many small businesses in Saudi Arabia. These basic systems have limited data processing and management capabilities. In the long run, a lack of data integration with these manual systems can harm your company.

The consequences of not having a proper data management system are severe, ranging from security breaches to legal violations. So, in this article, we will discuss how to effectively collect data from your employees, how to store it, and the benefits. In addition, we will discuss Artify 360 HRMS software in Saudi Arabia, which is used by fast-growing companies in Saudi Arabia and can help you in data management.

How do you collect critical data from employees?

The first step in managing employee data is to collect the necessary data. However, if you need data to make strategic decisions, you must have data that can provide insights. Here’s how you can gather such information from your employees.

1. Implement an employee self-service portal

Employee self-service portals are a must-have feature of modern human resources software. If your company does not have effective HR software in Saudi Arabia, now is the time to invest in Artify 360 HR software in Saudi Arabia. Artify360 hr management software in Saudi Arabia provides your employees with a streamlined employee self-service portal.

Your employees can add more personal information using a self-service portal of payroll software by Artify 360. These could include emergency contact information, blood groups, shift preferences, etc.

2. Implement an attendance management system

The attendance management software in Saudi Arabia allows you to track your employees’ attendance effectively. You can effectively monitor your workforce’s attendance behavior. Artify 360 HRMS software provides seamless attendance tracking and management with advanced technology.

3. Implement a time tracking system

You should know how much time your employees spend in the office on a project and a task. Artify 360, the best HRMS in Saudi Arabia, allows you to calculate how much time each task and project takes your employees. As a result, you can readily understand their effectiveness.

4. Keep track of the systems that your employees use

Keep track of the office tools that your employees use. It could be official emails and other tools used for business. Keeping track of these allows your company to understand better how digital exhaust affects your employees. The more exhausted they are, the more likely they struggle to excel at their tasks.

Now, let’s look at how you can use Artify 360 HRMS software in Saudi Arabia to process this data effectively.

What are the benefits of employee data?

1. Build the perfect workforce possible

Building a workforce includes hiring and onboarding. When you examine your employees’ data, you can identify the employees who are best suited for your workforce.

With the attendance management software in Saudi Arabia, for example, you may notice that people who live far away from your company have taken more leaves and are constantly late to work. So, the next time you hire, you can prioritize candidates from the closest location.

Once your new employees are onboarded, you can mark their skill sets with Artify 360 hr & payroll software in Saudi Arabia. This allows you to assign them to tasks where they can excel. You can also start training those employees who lack skills.

Doing so from the start with Artify 360 HRMS software allows your employees to be ready for the tasks when they arrive.

2. Ensure employee happiness

A positive work environment requires employee satisfaction and good benefits. When a high-performing employee leaves the company, it leaves a significant void that can be difficult to fill. So you should analyze the reasons for the employee’s departure using Artify 360, hr management software in Saudi Arabia.

Exit interviews only provide a high-level overview of why employees leave, so you should dig deeper. Examine LinkedIn for the new company your employee has joined and employee reviews on platforms such as Glassdoor and other benefits they provide.

This allows you to identify where your company is lacking. Using Artify 360 employee management software in Saudi Arabia, you can create plans to retain your top talent based on these.

3. Monitor employee performance

You can analyze your employees’ performance using Artify 360 hr & payroll software in Saudi Arabia for attendance and time management data. You can use this data to assess employees’ commitment and engagement.

An employee who takes frequent unnecessary leave may indicate a lack of commitment. You can also find the best-performing employees and reward them appropriately to boost employee engagement.

These are just a few advantages of utilizing employee data from Artify 360 HRMS.

To reap these benefits, you must effectively manage your employee data. Here are a few steps you can take with Artify 360 hrms to ensure effective data management.

Manage your data effectively with Artify 360 HRMS Software in Saudi Arabia

1. Ensure that your HR Software is legally compliant

You should use HR software in Saudi Arabia to manage your employee data, and that software should be legally compliant. Otherwise, you will face legal complications that could disrupt your company’s operations. Artify 360, the hr system software in Saudi Arabia is built following Saudi Arabian laws, including data protection and employee protection legislation.

2. Request authorization from your employees

Transparency is essential in a business to increase employee satisfaction and trust. Employees will leave your company if they do not trust you. With employee self-service in Artify 360 cloud HRMS in Saudi Arabia, your employees willingly provide the data. As a result, obtaining permission before collecting data is critical for your company.

3. Data accessibility is critical

You are storing sensitive employee data that must be kept secure from unauthorized access. So, if your employees need to access your human resources systems, you should be more cautious.

You can limit what your employees can access with role-based access by Artify 360, the best HRMS software in Saudi Arabia. As a result, they can only access the data they require, making your data more secure.

Final Thoughts

Managing employee data manually or using an inefficient data system can cost your company money in the long run. You are missing critical information that will help your organization move forward and secure its data.

As a result, an effective Artify 360 HRMS software in Saudi Arabia will assist you in safely managing your employee data. You can also obtain insightful data to help you make strategic business decisions.