Automation is taking the world by storm as people realize how time-consuming doing tedious, repetitive tasks every day. With automation, they can save time and use it in a valuable way. Automation is changing the way every industry works, and it affects the way a business operates.
In business, the HR department is crucial as they perform various activities that hold the team together. HR automation is a need of the hour but in this article, let’s talk about automation in employee attendance management.
To begin with, what is attendance management and why automation is essential. Finally, you will understand the benefits of employee attendance automation for your business.
What is Attendance Management?
Attendance management is a process of recording and analyzing the attendance of your employees. Attendance management includes recording your employees’ clock-in and clock-out times. Also, it tracks the leave data of your employees.
Why is Attendance Management Needed for a Business?
Attendance management is crucial for every business, whether a small team with 10 members or a large enterprise with more than a Lakh employees. You will pay the employee salaries in a company based on the number of days an employee worked and the number of hours they worked. Hence your attendance management is the basis for paying salaries to your employees.
However, using manual systems for managing employee salaries is boring and ineffective. You may use spreadsheets to record and track the attendance details of your employees, but they require a lot of time and effort. Also, they are prone to errors which will result in inaccurate salary calculations in your company.
Once you implement an automated attendance management system in your business, everything will be changed. The automated attendance management systems will simplify the life of HR professionals by increasing their efficiency and saving them much time.
Let’s discuss 5 benefits of implementing an automated attendance management system for your business.
1. Saves Company Resources
The lack of a proper attendance system will result in inaccurate attendance recording. If you use spreadsheets for attendance tracking, you will know how small misentry will confuse. If such an error occurs, your employees are highly likely to be underpaid, overpaid and delayed salary payments.
With a manual attendance management system, your employees can enter their time working, affecting your company’s work quality and work culture. These mistakes will cost your business more than you imagine, severely affecting your company’s finances.
2. Enhances Efficiency and Productivity
You may need extra manpower to track and record the attendance of your employees. This will eat up your employees’ time while they are doing a similar task every day. It will make the work boring for your employees, and they will lack employee engagement.
With automated attendance management software, you can automatically record employee attendance and import it into your payroll system for precise salary calculations. That will save valuable time for your employees, who will use it to make better strategic decisions for your company.
3. Generates Dynamic Reports
When you manage employee attendance with a spreadsheet or paper documents, it will be hard to extract attendance reports. While with the attendance management system, you can extract the attendance report for your employees.
These reports will help you understand the work commitment of your employees. Also, you can find any attendance or leave patterns among your employees. Furthermore, you can analyze an employee’s attendance when considering an appraisal or promotion.
In short, the quick attendance report generation by the automated attendance management system will help your business understand your employees better and make better business decisions.
4. Manages Attendance Remotely
The remote workforce is becoming the new norm in many industries, and many employees prefer the remote work culture due to its significant advantages. As a growing business, you must adapt to this change and make your systems remote-friendly.
A manual attendance management system will be complicated for your business to operate in a remote setup. However, with an automated attendance management system, you can record the attendance of your remote employees. Also, you can manage employee attendance from anywhere you wish.
5. Builds Trust and Business Credibility
The systems your business uses will define the future and scalability of your business. With manual and tedious attendance management systems, your payroll system will be prone to errors which you should avoid at any cost. A payroll error will cause delayed salary payments in your company which will hamper the trust and credibility of your business.
Also, there are chances that your employees misuse your attendance systems with buddy punching and similar activities. So to avoid these and to build employee trust and business credibility, you should invest in an automated attendance management system for your business.
The Final Thoughts
Plenty of attendance management systems are available in the market in various price ranges. You should not purchase the cheap ones as they offer limited functionalities and are prone to data breaches.
You should invest in reliable attendance management software like Artify 360, which values user privacy and offers many functionalities at an affordable price. Artify 360 is a complete HRMS software that simplifies all your HR team’s operations, including payroll, training and performance management.
You can request a free trial to get started with Artify 360 and can check how it can benefit your business in attendance management.