Managing your employee leaves is a crucial task for your HR department in your company. Leaves are your employees’ fundamental rights, which you should provide to your employees. An improper leave management software can even lead to legal violations in your company.

Leaves help your employees better connect with their family and friends, which allows them to increase their productivity. Without leaves, your employees will be unproductive, which can affect the business efficiency of your company. Hence leaves are essential for every employee in your company.

Employee leave management is necessary for your company to manage your employees’ leaves. You don’t want all the employees to take leave on the same day, and your employees won’t enjoy working during their vacations. So to make employee leaves, holidays and vacations enjoyable, you should implement employee leave management practices in your company.

Let’s discuss the best leave management practices for your company in this article which helps you to approach employee leaves in a different way which is more productive and rewarding.

1. Establish a precise time limit

You should clarify the leave limits for each employee in your company. Having a clear leave policy for your organization is the best way to do this. The leave policy should state the leave eligibility criteria for each employee.

You can provide more extended vacations for your employees, who stay with your organization for a longer period. New employees will have fewer leave limits which you leave policy to communicate clearly.

A clear leave policy will help your employees plan their leaves, especially their vacations. It also helps your management to assign their tasks accordingly.

2. Develop an approval process

The best way to manage employee vacation in your company is to have a  proper leave request and approval process. You don’t want to be flooded with leave requests, and your employees will never wish their leave requests to go unnoticed. So you need a proper channel and system through which you approve your employees’ leaves.

The modern leave management software comes with an easy leave request system, allowing your employees to request leaves with a single click. They can enter all the necessary details about the leave, which helps you make better decisions.

You can either approve or reject the requests based on the task completion, leave balances and project they are currently working on. Such a streamlined and effective leave approval process is necessary for the success of your business.

The leave management software also consists of multi-level approval functionality, which requires multiple leave approval levels. Such advanced features make leave management more effective.

3. Rotate the leaves and work schedules of your employees

Suppose your business doesn’t allow your employees to take a week off on the same day and must work every day for a week. In that case, you should implement the leave rotation policy. It allows all your employees to take leaves on different days in a month. So all your employees will be able to take leaves. You can also encourage rotational shifts for better leave management.

4. Share responsibility and work across the team

You don’t need a project to get affected due to the unavailability of your employees. To avoid this, you should build a seamless workforce that ensures your employees share their responsibilities when they are on leave.

So if one of the employees is on vacation, another employee from the department will take care of the project and complete it. So your company can provide leaves for your employees and deliver the project at the same time.

5. Build a strong workforce

This could be an extension of sharing the responsibility among your employees. A strong team will allow you to have extra workers who can step in the absence of an employee. So you will never run short of an employee when you need them the most.

The beauty of leave management is that you can allow employees to take their leaves while your business runs smoothly.

6. Embrace work from home culture

Research shows that work-from-home culture has resulted in employees taking fewer leaves than usual. It is because your employees are already staying in their homes and spending time with their families. So if they need to run an errand in their hometown, they don’t need an entire day off. Instead, they can finish the chore and continue working without taking the leaves.

So adopting work from home culture will avoid leaves taken by employees for such small needs, which improves the productivity of your business.

You can also adopt the hybrid work culture, which requires your employees to be present in the office a few days in a week and can work from wherever they want for the rest of the days. Work-from-home and hybrid cultures allow employees to have a workcation that was born in the last decade. The workstation allows your employees to work and enjoy vacation simultaneously.

Artify 360 – The Best Leave Management Software

Leave Management Software designed by Artify360 is the best for your business to organize all the crucial HR tasks. Artify 360 HRMS software’s leave management system helps your business effectively manage employee leaves in your company.

Request a Free Demo to start using Artify 360 HRMS software to manage your employees’ leaves.