Payroll management is one of the most important and difficult tasks for businesses in Saudi Arabia. Payroll calculations must be correct because they directly affect how much employees pay in taxes and benefits. The old way of calculating payroll manually is no longer used because it is inefficient and prone to mistakes.

Saudi Arabia HR software has become a powerful tool that streamlines HR tasks like figuring out payroll, managing benefits, and keeping track of time. With HR software, businesses can save time, reduce mistakes, and ensure they follow all payroll rules. But setting up HR tools to do payroll calculations can be hard, especially for people who have never used them.

In this blog post, we’ll show you how to set up your payroll software for payroll calculations. This guide will help you set up your payroll calculations to be accurate and efficient, whether installing new software or trying to get the most out of your existing software. With the right settings, you can ensure that your company’s payroll is done correctly and that your employees are paid on time. So, let’s get started!

Step 1: Define your payroll rules and policies

Before setting up payroll calculations with HR software in Saudi Arabia, it’s important to define your company’s payroll rules and policies. Your organization’s pay structure, such as hourly or salary-based pay, overtime rates, and bonuses, should be reflected in your payroll rules. Your payroll policies should also consider taxes, deductions, and employee benefits.

Step 2: Enter employee data into the HR software

The next step is to put employee information, such as personal, job, and pay information, into the HR system. Most payroll software has an easy-to-use interface that makes it quick and easy to enter this information. Make sure that the information is correct before you move on.

Step 3: Configure payroll settings

Now that you’ve set up your rules, policies, and employee information for payroll, it’s time to set up your payroll settings. This step is where you set up how often you get paid, how you get paid, and how taxes are handled. You will also need to set up the software so that it can accurately figure out gross pay, taxes, and deductions.

Step 4: Set up earning codes

You can use earning codes to describe the different kinds of pay your employees get. For example, you might have different earning codes for regular pay, overtime, bonuses, or commissions. Setting up earning codes ensures the software can accurately calculate employee pay based on the type of compensation earned.

Step 5: Define deduction codes

Your employees may have different deductions, such as taxes, retirement contributions, or insurance premiums, which can be tracked with deduction codes. Setting up deduction codes ensures the Saudi Arabia HR software can take the right amounts out of employee paychecks.

Step 6: Establish tax tables

People use tax tables to determine their federal, state, and local taxes. These tables must be set up correctly to make sure that employees’ taxes are calculated correctly. Your Saudi Arabia payroll software should come with pre-built tax tables that you can change to fit your organization’s tax rates and rules.

Step 7: Run a test payroll

Run a test payroll before starting your regular payroll to ensure the software is set up correctly. The test payroll should include a small number of employee records and be run according to the rules and policies you have set up. Check that the software correctly determines the gross pay, taxes, and deductions.

Step 8: Process regular payroll

Once you’ve finished the steps above and ensured the software is set up correctly, you can start doing your regular payroll. Before processing payroll, ensure you’ve reviewed and approved all payroll records to avoid making mistakes.

Final thoughts

Saudi Arabia’s HR software has changed how organizations handle HR tasks, such as figuring out payroll. By using HR software, companies can streamline their payroll processes, cut down on mistakes, and make sure they follow all payroll laws. Setting up payroll calculations in HR tools may seem hard, but it is necessary to ensure payroll processing is accurate and runs smoothly.

The step-by-step instructions in this blog post show how to set up Artify360 HR software to calculate payroll. By following this guide, organizations can set their payroll rules and policies, enter accurate employee data, and correctly set up their payroll settings, earning codes, deduction codes, and tax tables.

Remember that figuring out payroll is important to running a business’s finances. So, ensuring your payroll calculations are correct and following the rules is very important. Artify360 HR and payroll software in Saudi Arabia can help you reach this goal, but you must set it up correctly.

Overall, HR software is a very useful tool for managing HR processes, and setting up payroll calculations with the software is a necessary step for optimizing HR functions in your organization. So, take the time to follow this guide, and you’ll be on your way to accurate and efficient payroll processing.