HRM software simplifies HR tasks such as recruiting, onboarding, self-service portals, employee benefits, compensation, training, and data management.
Employee data is traceable and manageable by HR software. There are features of HRMS that everybody prefers to use:
1. Cloud-based vs. on-premises
HRMS platforms are cloud-based. The software is sold by a vendor and access is through an application and data is available through a web browser or smartphone.
Vendors provide the IT department with HRMS software and it is managed by the HR team in the office.
2. Core HR
The HR modules maintain the data of employees, and it is a network of functionality by reporting and security in the HR system.
The functionality can rate by:
All employee data such as name, address, and age is maintained;
Access rights to employees;
The time marking of future-dated and past-dated files;
The system is configured by the laws and regulations of the Middle East;
3. Time and Attendance
The HR team tracks absentees and counts the number of working hours on a timesheet. Make sure that system adheres to policies and practices.
The system should be capable of these:
Able to configure Time management, time data recording, absences, and absence catalogs;
Prepare timesheets and schedules in minutes;
Provision of timekeeping for employees through mobile phones;
Reporting of missed shifts missed clock-outs, and overtime;
HRMS helps in finding and recruiting new employees in a short time. Many think hiring is an easy process. But it is not.
HRMS software has the following features:
Job description library for specific job positions;
Posting to job sites;
reports, tags, and custom groups to track candidates;
support advanced digital signatures;
ability to add attachments to offers; and
An onboarding module eases the onboarding process and captures the first impression of a new hire. Beyond that, new hires fill out the forms and read the policies.
Here is the checklist of Onboarding requirements by managers:
The direct process from an applicant to new hires to onboarding;
Landing pages that feature company information, videos, and organizational charts;
Employees can complete and sign forms and policies;
New hires can complete the paperwork before their first day;
6. Performance Management
If the employee is performing, the management should be aware of it. Traditional performance measuring methods are outdated and wrong metrics of an employee can cause misinformation and the ultimate loss of talented employees to other companies.
The following points attribute why people like HRMS software:
Data available for employers;
Configurable workflows and metrics;
Reports and dashboards to track progress and analyze results;
Continuous performance management;
7. Employee benefits
A feature to incorporate is employee benefits programmed with onboarding which saves a lot of time. Based on company requirements, HRMS can do the following:
Updating the insurance providers with necessary data on employees;
Employees can choose their coverage based on the insurance type enrolled;
Push data to payroll to avoid overpayment or underpayment;
8. Reporting and dashboards
The HRMS allows time for timely reports and dashboards. Too often such features remain invisible and managers go without discovering them.
Consider the following:
Report making for all needs;
Dashboards display charts and graphs for actions;
Reports are mailed to employees;
Restricted access to top-tier management;
9. Self-service portals
An advantage of HRMS is sharing employee data securely among managers and employees.
Here are some self-service features:
Employees can view and share personal information;
View and update daily tasks, if necessary;
Selected employees are accessible to company data;
Approvals bind employers and employees;
HRMS provides a payroll module in addition to payroll integrations.
Consider the payroll features:
Avoiding reentering similar data;
Payroll codes for present and future functioning;
Employee access to tax information and deductions;
Simple data metrics to ensure the accuracy of data;
Book a free demo of Artify HRM software today